The Institute of South Asian Studies at the National University of Singapore (NUS) invites applications for the position of Senior Executive/Executive (Human Resources and Publications) to join its administrative team.

Key Responsibilities

1. Human Resources

• • • Work closely with NUS’ Human Resource (HR) Business Partner.
    • Manage recruitment, onboarding and offboarding processes for staff.
    • Administer student work, internship, academic visitor and fellowship schemes.
    • Handle HR-related enquiries and staff records.
    • Support contract renewals, performance appraisals and publication tracking.
    • Coordinate staff welfare initiatives and HR announcements.
    • Facilitate appointments and reappointments of researchers and fellows.
    • Maintain staff directories, distribution lists and leave records.
    • Coordinate accommodation and administrative arrangements for visiting researchers and academic visitors.
    • Liaise with auditors and provide supporting documentation when required.

2. Administration and Publications

• • • Arrange visitor accounts, access cards and library/e-resource access.
    • Manage office subscriptions for newspapers, magazines and publications.
    • Assist with dissemination of events, newsletters, bulletins and email communications.

3. Reporting

• • • Prepare and submit key performance indicators and variance reports.
    • Verify departmental data submissions to ensure reporting accuracy.
    • Prepare HR and key performance indicator updates for the management board and meetings.
    • Compile staff appointment and fellowship updates for the newsletter and internal reporting.

Qualifications and Requirements

• • • Degree in Human Resource Management or a related discipline, with at least three years of relevant experience.
    • Meticulous, organised and detail-oriented.
    • Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
    • Strong interpersonal, communication, analytical and problem-solving skills.
    • Able to work independently while contributing effectively as part of a team.

Application

Interested candidates are invited to submit a cover letter and detailed curriculum vitae (PDF format). To apply, please click HERE.

Remuneration will be commensurate with qualifications and experience.

We regret that only shortlisted candidates will be notified.